AFC Wallingford Official Website

The members of the Club from time to time shall be those persons listed in the register of members (the Membership Register) which shall be maintained by the Club Secretary.

The following are considered to be club members:

Members of the club are automatically members of Wallingford Sports and Social Club

In the event of a member’s resignation or expulsion, his or her name shall be removed from the Membership Register.

The Football Association and parent County Association shall be given access to the Membership Register on demand.

An annual fee payable by each member may be determined from time to time by the Club Committee. Any fee shall be payable on becoming a member and annually by each member. Fees shall not be repayable. Any fee charged will be eemed to include the membership fee for Wallingford Sports and Social Club.

The Club Committee shall have the authority to levy further subscriptions from the members as are reasonably necessary to fulfil the objects of the Club.

A member shall cease to be a member of the Club if, and from the date on which, he/she gives notice to the Club Committee of their resignation. A member whose annual membership fee or further subscription is more than 2 months in arrears shall be deemed to have resigned.

The Club Committee shall have the power to expel a member when, in their opinion, it would not be in the interests of the Club for them to remain a member. There shall be no appeal procedures.

A member who resigns or is expelled shall not be entitled to claim any, or a share of any, of the Club Property.

The club shall be run by a Committee which shall be elected at the Annual General Meeting. Retiring Officers shall be eligible to become candidates for re-election without nomination. Nominations for new Members may be received at the Annual General Meeting. Nominations for new Officers must be received by The Club Secretary at least 14 days prior to the Annual General Meeting.

The Club Committee shall consist of the following Club Officers: Chairman, Vice-Chairman, Treasurer, Secretary, Commercial Manager plus other Members to be elected at the Annual General Meeting. Continuing Members of the Committee may be elected en bloc at the Annual General Meeting

Each Club Officer and Club Committee Member shall hold office from the date of appointment until the next Annual General Meeting unless otherwise resolved at a Special General Meeting. One person may hold no more than two positions of Club Officer at any time. The Club Committee shall be responsible for the management of all the affairs of the Club.

Decisions of the Club Committee shall be made by a simple majority of those attending the Club Committee meeting. The Chairman of the Committee meeting shall have a casting vote in the event of a tie. Meetings of the Club Committee shall be chaired by the Chairman, or in their absence the Vice-Chairman. The quorum for the transaction of business of the Club Committee shall be 3. If neither the Chairman nor Vice-Chairman are present, the Committee shall elect a Chairman for the duration of the meeting from amongst those present.

Decisions of the Club Committee of meetings shall be entered into the Minute Book of the Club to be maintained by the Club Secretary. The Minutes of the proceedings of Committee meetings shall be circulated to all Members (via e-mail or hard copy, as necessary) no later than 14 days following the meeting. The minutes will outline actions to be taken by Members in respect of particular issues, including, where appropriate, a date by which they are to be undertaken.

Club Committee decisions may be taken electronically, subject to consultation with Committee Members without e-mail access. A hard copy of the decision should be recorded into the Minute Book of the club.

Any Member of the Club Committee may call a meeting of the Club Committee by giving not less than 7 days’ notice to all Members of the Club Committee. The Club Committee shall hold not less than four meetings per year.

Additional Members may be co-opted onto the Club Committee between Annual General Meetings. Such Members shall be proposed by one and seconded by another of the remaining Club Committee Members and approved by a simple majority of the remaining Club Committee Members.

The Committee meeting shall oversee the efficient and effective operation of AFC Wallingford, and to take the key decisions affecting it. Save as provided for in the Rules and Regulations of The Football Association and the County Association to which the Club is affiliated, the Club Committee shall have the power to decide all questions and disputes arising in respect of any issues concerning the Club Rules and Policies.

New members seeking election onto the Committee shall be elected at the Annual General Meeting.

Team Managers will not automatically be Members of the Committee. They are welcome to attend Committee Meetings, however, and may be co-opted onto the Committee should they wish to take this step.

An Annual General Meeting (AGM) shall be held in each year to:

The club’s Annual General Meeting shall take place each year on the last Sunday in June. The Honorary Secretary shall send Notice of the Annual General Meeting to all Members at least 14 days prior to the meeting.

The Committee may call an Extraordinary General Meeting (EGM) at any time and shall be called within 21 days of the receipt by the Club Secretary of a requisition in writing signed by not less than five members stating the purposes for which the Meeting is required and the business proposed. Business at an EGM may be any business that may be transacted at an AGM.

The Honorary Secretary shall send Notice of Extraordinary General Meetings, together with the business to be transacted, to all Members at least 14 days prior to the meeting

A bank account shall be opened and maintained in the name of the Club (the Club Account). Designated account signatories shall be the Club Chairman, the Club Secretary and the Treasurer. No sum shall be drawn from the Club Account except by cheque signed by the designated signatories. All monies payable to the Club shall be received by the Treasurer and deposited in the Club Account.

The income and assets of the Club (the Club Property) shall be applied only in furtherance of the object of the club.

The Club Committee shall have power to authorise the payment of remuneration and expenses to any member of the Club and to any other person or persons for services rendered to the club.

The Club shall prepare an annual Financial Statement in such form as shall be published by the Football Association from time to time.

The Club Property, other than the Club Account, shall be vested in not less than two and no more than four custodians, one of whom shall be the Treasurer (the Custodians), who shall deal with the club property as directed by decisions of the Club Committee and entry in the Minute Book shall be conclusive evidence of such a decision.

The custodians shall be appointed by the club in a General Meeting and shall hold office until death or resignation unless removed by a resolution passed at a General Meeting.

On their removal or resignation a Custodian shall execute a Conveyance in such form as is published by the Football Association from time to time to a newly- elected Custodian or the existing Custodians as directed by the Club Committee. On the death of a Custodian, any Club Property vested in them shall vest automatically in the surviving Custodians. If there is only one surviving Custoidan, a Special General Meeting shall be convened as soon as possible to appoint another Custodian.

The Custodians shall be entitled to an indemnity out of the Club Property for all expenses and other liabilities reasonably incurred by them in carrying out their duties.

The club shall field eleven-a-side teams in League and Cup Competitions properly affiliated to the Football Association.

The first team management shall be appointed by majority vote of the Committee following, if appropriate, a recommendation by the Chairman and Secretary. Alternatively, the Committee may authorise the Chairman and Secretary to appoint a first-team manager if it is not possible to arrange a club meeting for the purpose.

The club may run a second team (the reserve team), which will play in Saturday eleven-a-side competitions as agreed by the Committee. The reserve team shall be managed by a person or persons appointed by the First Team Management.

The club may run a third team (the A team), which will play in Saturday eleven-a-side competitions as agreed by the Committee. The third team shall be managed by a person or persons appointed by First Team Management.

The club may run Youth Teams, which will play in affiliated youth football competitions as agreed by the Committee. Youth Teams shall be managed by a person or persons appointed by the First Team Management.

A Resolution to dissolve the Club shall only be proposed at a General Meeting and shall be carried by a majority of at least three-quarters of the members present.

The dissolution shall take effect from the date of the resolution and the members of the Club Committee shall be responsible for the winding up of the assets and liabilities of the Club.

Any surplus assets remaining after the discharge of the debts and liabilities of the Club shall be transferred to the parent Association who shall determine how the assets shall be utilised for the benefit of the game. Alternatively, such assets may be disposed of in such other manner as the members of the Club with the consent of the parent Association shall determine.